Event Coordination Services. We will coordinate with vendors, musicians, and DJs; develop set-up design; prepare timeline and schedule for the event; make recommendations for the decorating theme; make recommendations for Invitation and Programs; and suggestions for centerpieces and favors. Locate and Confirm Vendor Availability. There are various vendors that we will contact to schedule meetings and confirm availability of sites and services: caterer, florist, photographer, videographer, bakery, musicians and DJs, limousine services, and rental equipment. In addition, we will identify and recomend hotel accommodations for wedding party and your guests.